Project Accountant

Haydon is headquartered in Phoenix, Arizona and established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Preconstruction, Landscape and Building Information Modeling.

Haydon’s unique full-service structure for all major scopes of work enables clients to receive detailed expertise during preconstruction, minimized schedule risk during construction and the best overall value on projects. Haydon offers a full suite of premier modern construction solutions.

This includes Earthscapes, a full-service landscaping division, Origin, a modeling and design subsidiary, Desert Infrastructure Services, a manhole rehabilitation services subsidiary, and Omni Electric, an electrical and communication infrastructure construction services company.

Whether it’s the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry – and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. For more information, please visit haydon.com.

JOB PURPOSE / POSITION OVERVIEW

The Project Accountant is responsible for the financial administration, analysis, and accounting support of assigned construction projects from project startup through closeout.

This position partners closely with Project Managers, Business Managers, and project leadership to maintain accurate project financial information, monitor budgets, costs, commitments, billings, and change activity, and provide timely financial insight to support project performance and decision-making.

The Project Accountant is expected to understand the financial position of assigned projects, identify discrepancies and emerging financial concerns, and help ensure project financial information accurately reflects the current status of the work.

This position requires construction accounting knowledge, strong analytical skills, financial acumen, attention to detail, and an understanding of how contracts, budgets, costs, commitments, billing, change management, and project execution impact project financial performance.

DUTIES / RESPONSIBILITIES

Project Financial Management

• Maintain accurate financial information for assigned construction projects from project startup through closeout.
• Monitor project budgets, actual costs, commitments, pending changes, and other project financial activity for accuracy and completeness.
• Partner with Project Managers and project leadership to understand project financial performance and current project status.
• Review project cost activity and investigate discrepancies, unusual transactions, or potential coding issues.
• Monitor costs against project budgets and identify significant variances or trends requiring review.
• Understand project cost structures, cost codes, phases, and other financial components used to measure project performance.
• Assist project leadership in maintaining accurate and timely financial information used for project forecasting and decision-making.

Billing, Revenue & Cash Management

• Prepare, review, and coordinate project billings in accordance with contract requirements, billing schedules, and company procedures.
• Review supporting documentation to ensure billings are accurate, complete, and submitted timely.
• Monitor accounts receivable, retainage, and outstanding project balances and coordinate follow-up as appropriate.
• Understand contract billing requirements and identify items that may delay or impact payment.
• Maintain required billing documentation, including lien waivers, supporting schedules, and other owner-required documentation.
• Partner with Project Managers and Accounting to resolve billing or payment discrepancies.
• Support accurate and timely revenue recognition and related project accounting processes.

Commitments, Cost & Change Management

• Review subcontract, purchase order, vendor, and other project commitments for proper financial setup and coding.
• Monitor commitments against approved project budgets and identify discrepancies or potential financial concerns.
• Review subcontractor pay applications, vendor invoices, and supporting documentation for accuracy, appropriate coding, and alignment with project commitments.
• Monitor approved, pending, and potential change activity and understand its impact on project budgets, commitments, billing, and financial reporting.
• Partner with project teams to ensure financial changes are reflected accurately and timely within company systems.
• Assist in identifying uncommitted costs, outstanding commitments, or other items that may affect the financial position of the project.

Financial Reporting & Analysis

• Prepare and review recurring project financial reports and summaries for assigned projects.
• Analyze project financial information to identify cost variances, billing concerns, unusual trends, and other items requiring project team attention.
• Research financial discrepancies and work with appropriate team members to determine and resolve the underlying issue.
• Provide Project Managers and Business Managers with accurate financial information to support project reviews and business decisions.
• Develop a working understanding of project forecasts, cost-to-complete information, margin performance, and other key project financial indicators.
• Support preparation of financial information for project review meetings and other leadership reporting requirements.
• Develop proficiency in using project financial data to identify trends and communicate meaningful financial observations to project leadership.

Month-End & Project Closeout

• Perform assigned month-end project accounting activities, reconciliations, and financial reviews.
• Review project transactions and financial records for completeness and accuracy prior to monthly reporting.
• Coordinate with Accounting and project teams to resolve outstanding financial items affecting month-end reporting.
• Support journal entries, accruals, reconciliations, and other project-related accounting activities as assigned.
• Ensure financial records and supporting documentation are maintained in accordance with company requirements.
• Support financial closeout of completed projects, including reconciliation of commitments, billings, retainage, outstanding costs, and other project financial activity.

Project Team Partnership

• Serve as a financial resource to Project Managers and project teams regarding project costs, billings, commitments, financial systems, and reporting.
• Build a strong understanding of assigned projects, including contract structure, scope, schedule, key financial drivers, and project-specific requirements.
• Communicate financial concerns, discrepancies, and potential risks timely to the Project Manager and/or Business Manager.
• Participate in project financial meetings and reviews as appropriate.
• Develop strong working relationships with Project Managers, Project Engineers, Superintendents, Project Administrators, Accounting, Finance, subcontractors, vendors, and other internal and external stakeholders.
• Provide guidance to Project Administrators regarding project financial processes and documentation while maintaining clear accountability for Project Accountant responsibilities.

Compliance, Controls & Process Improvement

• Ensure project financial activities comply with company policies, internal controls, contract requirements, and established accounting procedures.
• Maintain confidentiality of sensitive company, project, employee, and financial information.
• Support internal and external audits, project-specific reporting requirements, and financial document requests.
• Identify opportunities to improve project accounting processes, financial reporting, controls, and efficiency.
• Maintain accurate and timely information within company accounting and project management systems.
• Support special projects, process improvement initiatives, and other business needs as assigned.
• Perform additional duties and responsibilities as assigned.

MINIMUM EXPERIENCE REQUIRED (KSA’s, Education, YOE)

• Minimum 3+ years of construction accounting, project accounting, job cost, or related construction financial experience preferred.
• Bachelor's degree in Accounting, Finance, Business, Construction Management, or related field preferred; equivalent combination of education and relevant experience considered.
• Working knowledge of construction job costing, budgets, commitments, change orders, progress billing, retainage, and project financial processes.
• Demonstrated ability to review financial information, identify discrepancies, research issues, and communicate findings.
• Strong analytical skills and financial acumen with an interest in understanding the business and financial performance of construction projects.
• Strong attention to detail and commitment to financial accuracy.
• Proficiency with Microsoft Excel, including the ability to organize, analyze, and reconcile financial data.
• Experience with construction accounting and project management systems preferred; experience with Viewpoint, HCSS, Procore, or similar systems beneficial.
• Strong organizational and time-management skills with the ability to manage multiple projects, priorities, and deadlines.
• Strong verbal and written communication skills with the ability to communicate financial information effectively with both financial and operational team members.
• Ability to work independently, investigate issues, exercise sound judgment, and escalate concerns appropriately.
• Ability to build effective working relationships with project operations, Accounting, Finance, subcontractors, vendors, and other stakeholders.
• Construction industry experience strongly preferred.

PHYSICAL DEMANDS / WORKING CONDITIONS

• Primarily performed in an office or project office environment.
• May regularly visit active construction project sites and interact with field and project teams.
• Frequent sitting, computer use, phone communication, and review of financial and project documentation.
• Ability to work in a fast-paced construction environment with changing priorities and deadlines.
• Job site visits may include outdoor environments, high temperatures, uneven terrain, stairs, and construction-related noise.
• Ability to wear required PPE when visiting active job sites

Benefits at Haydon/Earthscapes:

Health Options

• Medical, Dental, & Vision
• Critical Illness, Hospital, Accident
• Short-Term / Long-Term Disability
• Infertility Treatment Coverage

Worklife Balance

Professional Development

Teamwork / Camaraderie

Retirement Planning

EEO Statement

Haydon Companies is an Equal Employment Opportunity Employer.

We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by appliable law.

Visa and Sponsorship

Candidates must have current and ongoing authorization to work in the United States without employer sponsorship. Except where expressly indicated in the job posting, the company is unable to sponsor or assume sponsorship of an employment visa at this time