Human Resources Coordinator

Location

Hackensack, NJ

Department: Human Resources

Reports To: Human Resources Manager

Employment Type: Full-Time, In-Person

Position Summary

Harwood Lloyd LLP seeks a highly organized, detail-oriented Human Resources Coordinator to join our team in the Hackensack office. The HR Coordinator will support the Human Resources Leader in the day-to-day operations of the Human Resources Department, with a particular focus on HR administration, benefits, recruitment, and general HR support.

The ideal candidate should have at least three years of experience working as an HR generalist in a professional services setting. They must have strong attention to detail, excellent communication skills, and the ability to maintain confidentiality when handling sensitive employee information.

Also, show integrity in their work, be willing to take initiative, be open to learning, and provide ideas for improving our processes and procedures. This is a full-time, in-person position reporting to the HR Manager, and requires flexibility to support our business needs.

Essential Duties and Responsibilities

Human Resources Administration

• Support the HR Manager with daily HR operations and employee-related matters.
• Maintain accurate and confidential employee personnel files and HR records.
• Assist with onboarding and offboarding processes, including preparing paperwork, coordinating orientations, and collecting required documentation.
• Update employee information in HRIS and other applicable systems.
• Prepare employment letters, HR communications, reports, and other documents as needed.
• Assist with tracking employee attendance, PTO, leave, and other employment-related information.
• Respond to routine employee questions and escalate matters to the HR Manager when appropriate.

Benefits

Administration

• Under Supervision, you will assist with the benefits administration, including medical, dental, vision, life insurance, disability, and other employee benefits.
• Support new hire enrollments, qualifying life event changes, and employee benefit updates.
• Coordinate with benefits vendors and assist employees with general benefits-related questions.
• Maintain accurate benefits records and assist with annual open enrollment activities.

Recruitment

• Assist with job postings, candidate communications, interview scheduling, and recruitment coordination.
• Support the HR Manager with the end-to-end recruiting process with candidates and during the onboarding phase for new employees.
• Run reports and ensure our hiring practices meet our compliance and HR regulations.

General Administrative

Support

• Prepare reports, spreadsheets, correspondence, and presentations.
• Prepare the employee newsletter, telephone lists, and track attorney registration.
• Assist with HR audits, compliance initiatives, and special projects.
• Coordinate with the HR Manager and senior leaders regarding ad hoc HR-related tasks.
• Attend and assist with meeting minutes, employee events, training sessions, and other firm-related activities, as needed.
• Perform other duties and responsibilities as assigned by the HR Manager.

Office Management

• Assist the HR leader with business operations and office management needs.
• Ability to speak with vendors, clients, and employees to handle office-related concerns.

Payroll Administration

• Assist with the preparation, processing, and review of biweekly payroll.
• Review timecards, attendance records, PTO, and other payroll-related information for accuracy.
• Assist with payroll adjustments, deductions, reimbursements, and employee inquiries.
• Coordinate with Finance, payroll vendors, and other internal departments to resolve payroll discrepancies.
• Maintain accurate payroll records and assist with payroll-related reporting.
• Ensure payroll information is handled confidentially and in accordance with applicable policies and regulations.
• Familiarity with applicable federal and state employment laws and regulations.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience may be considered.
• Experience working in a professional services, law firm, or similarly structured environment.
• Previous experience in human resources, payroll, benefits, and/or office administration in a professional environment
• Familiarity with HRIS and payroll systems. (e.g., iSolved, ADP, or Workday)
• Strong proficiency in Microsoft Office, particularly Excel and Outlook.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Willing to learn new processes and be innovative.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced office environment.
• Ability to work independently and collaboratively as part of a team.
• Must be willing and able to work **full-time, in person, at the Hackensack office**, with flexibility.

ABOUT HARWOOD LLOYD, LLP

Harwood Lloyd, LLP is a full-service law firm that proudly serves regional and individual clients by offering the personal attention and service of a boutique firm with the experience and quality of a large national firm.

Today, our firm has grown to a roster of over 35 attorneys, each of whom has been carefully selected to ensure that we can meet the increasing demand for high levels of sophistication in every segment of the metropolitan area's expanding market.

Harwood Lloyd's talent has been recognized by top publications in the legal industry, including US News - Best Lawyers in America "Best Law Firms," 201 Magazine's Top Lawyers, and Super Lawyers.

Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally.

Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with colleagues throughout your workday.

Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority.

Are you able to prioritize tasks effectively? Can you function under pressure from deadlines? Do you have excellent communication skills?

Are you flexible and resilient in an ever-evolving atmosphere? Do you exhibit sound judgment? Can you maintain strict confidentiality?

If so, then you may be perfect for this position!

WORK SCHEDULE

This is a full-time, Monday-Friday, 9:00 am - 5:00 pm position. ONSITE

READY TO JOIN OUR LAW FIRM?

If you feel that you would be right for this position at our law firm, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!