Staff Accountant

Title: Staff Accountant Location: Hybrid | Columbia Falls* *This position primarily works from home but must reside in the Flathead Valley to be able to work in the Columbia Falls office on a regular and as-needed basis.

Department

Administration Classification: Full-time | Exempt | Benefits Reports to: Director of Finance

To Apply: Email resume and cover letter to [email protected]

Position Overview: The Staff Accountant supports the Director of Finance in carrying out a variety of accounting and financial operations. This role is primarily responsible for payroll support, accounts receivable and payable, and reconciliations.

By contributing to multiple areas of financial administration, the Staff Accountant plays a key role in advancing the Conservancy’s mission to preserve and protect Glacier National Park for future generations.

Essential Functions (Major Duties or Responsibilities)

ACCOUNTING AND BOOKKEEPING – 80%

Payroll

• Assist the Director of Finance with payroll processing and quarterly tax filings
• Calculate, audit, and record paid time off (PTO) accruals and usage

Accounts Receivable

• Process and reconcile retail accounts receivable, in coordination with the Accounting Assistant
• Record and reconcile eCommerce revenue in QuickBooks, including donations, gift cards, and online sales from platforms such as Shopify and Authorize.net
• Post and reconcile revenue from agency partners, including Grant-Kohrs Ranch and U.S. Forest Service retail locations
• Verify and audit gift card sales, redemptions, and related general ledger activity
• Enter and audit deposit batches in QuickBooks to ensure accuracy

Accounts Payable

• Review and process accounts payable invoices
• Process weekly check runs

Reconciliations

• Monitor daily cash activity, including verification of deposits, checks, and clearing transactions
• Reconcile financial data between Blackbaud (Raiser’s Edge) and QuickBooks monthly
• Verify investment account reconciliations
• Perform monthly bank reconciliations

Compliance and Year-End Processes

• Prepare and process annual 1099 forms
• Assist with W-2 reconciliation and processing
• Support annual audit and IRS Form 990 preparation
• Ensure compliance with organizational policies, IRS regulations, and donor restrictions in all revenue and gift processing

FINANCIAL REPORTING AND SUPPORT – 20%

• Assist with preparation of the annual budget
• Support funding releases, including job code creation and reconciliation
• Maintain fixed asset records, including monthly depreciation and year-end reporting
• Participate in special accounting projects as assigned by the Director of Finance

Minimum Qualifications (Education and Experience):

Minimum of 5 years of bookkeeping or accounting experience, including payroll processing. Degree in Accounting (or related) required.

Knowledge, Skills and Abilities:

• Experience with QuickBooks required
• Experience in nonprofit accounting preferred
• Proficiency in Microsoft Excel required
• Strong understanding of day-to-day financial operations
• Experience in audit preparation and process preferred
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to prioritize multiple tasks and work efficiently to meet deadlines
• Strong computer skills and the ability to master new programs quickly
• Demonstrated resourcefulness and problem-solving skills
• Self-motivated and able to work independently
• Demonstrated commitment to the mission of the Glacier National Park Conservancy

Pay: $68,000.00 - $73,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Columbia Falls, MT 59912