Senior Marketing Coordinator

Description

Your role at GEI.

Is AEC marketing where you thrive? Are you looking for a company that truly values marketing to drive business? Are you a master of proposals?

If yes, GEI has a role for you.

GEI is seeking an experienced, motivated, and collaborative Senior Marketing Coordinator to support our continued growth through the development of high-quality, compelling proposals and qualifications packages, strategic pursuit support, and business development initiatives.

Reporting to the East Region Marketing Manager, this individual will play an important role in helping GEI position itself for success and win work throughout the New England Area.

The ideal candidate is a proactive, detail-oriented marketing professional who thrives in a fast-paced, deadline-driven environment. This individual brings strong proposal management skills, creativity, strategic thinking, and the ability to independently manage multiple priorities while collaborating with technical staff and leadership.

Beyond producing high-quality marketing materials, the successful candidate will understand the importance of building relationships, identifying opportunities, and contributing to the overall growth of the business.

You will be part of GEI's highly respected marketing organization, working collaboratively with the East Region marketing team and focusing specifically on the New England Area. As a member of this larger team, you will have opportunities for mentorship, professional development, knowledge sharing, and collaboration while making a meaningful impact on GEI's growth and success.

The preferred location for this position is GEI's Wakefield, MA headquarters, where many of our marketing professionals are based, creating a dynamic and collaborative team environment. Candidates based in other GEI East Region offices, from Maine to Washington, DC, will also be considered.

Essential Responsibilities & Duties

• Proposal Development and Management: Independently lead and manage proposal and qualification efforts from kickoff through submission. Interpret RFP requirements, develop and proactively manage proposal schedules and task assignments, coordinate with technical teams and subconsultants, and oversee content development, document production, quality control, and final submission. Prepare and maintain resumes, project descriptions, statements of qualifications (SOQs), SF330s, and other proposal-related materials.
• Pursuit Strategy and Positioning: Collaborate with technical staff, project managers, and leadership to develop compelling, client-focused messaging, win themes, and differentiators that strengthen GEI's competitive position and support successful pursuits.
• Business Development Support: Support regional growth initiatives through opportunity identification and tracking, market research, capture planning, and interview preparation. Work collaboratively with seller-doers and leadership to identify opportunities and strengthen client relationships.
• Marketing Database Management: Maintain accurate and current information within GEI's CRM and marketing databases, including opportunities, clients, projects, personnel, and other relevant marketing information.
• Events and Professional Engagement: Assist with the planning and execution of conferences, seminars, client events, and other marketing initiatives. Actively participate in professional organizations and industry events to build relationships, expand market knowledge, and support GEI's visibility.
• Public Procurement Support: Support public-sector pursuits through an understanding of procurement processes, solicitation requirements, and compliance standards.
• Continuous Improvement and Innovation: Proactively identify opportunities to enhance marketing processes, proposal quality, and team efficiency. Embrace new technologies, tools, and best practices to support continuous improvement.
• Team Collaboration and Development: Contribute to a collaborative marketing environment by sharing knowledge, ideas, and best practices with colleagues across the East Region and broader GEI marketing organization.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor's degree in Marketing, Business, Communications, English, Journalism, or a related field preferred.
• Five to ten years of marketing experience in the Architecture, Engineering, and Construction (AEC) industry, with demonstrated experience leading and developing proposals and qualifications packages. More experienced professionals are encouraged to apply.
• Demonstrated ability to independently manage multiple, complex, deadline-driven proposals from kickoff through submission.
• Excellent written and verbal communication skills, including strong editing, proofreading, and content development abilities.
• Strong organizational, project management, and time management skills, with exceptional attention to detail and the ability to balance competing priorities.
• Ability to think strategically and contribute to proposal positioning, win themes, and client-focused messaging while maintaining a high standard of quality in document development and production.
• Strong interpersonal and collaboration skills, with the ability to build effective working relationships with technical professionals, leadership, and marketing colleagues.
• Self-motivated, proactive, and resourceful, with the ability to anticipate challenges, solve problems independently, and take initiative in a fast-paced environment.
• Proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel, and Adobe InDesign. Working knowledge of Adobe Creative Cloud applications and CRM systems.
• Familiarity with public-sector procurement processes, including RFP requirements, SOQs, and SF330 submissions.
• Knowledge of the New England AEC market, including regional clients, industry trends, and business development opportunities, preferred.
• Commitment to professional development, continuous improvement, and staying current with emerging marketing technologies and industry best practices.

We are GEI.

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here.

Employee-owned. Employee-focused.

As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more.

Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here.

GEI’s Total Rewards Package Includes

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Pay Range For This Position: $85,000.00 – $100,000.00/year
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Well-Being Program and Paid Parental Leave
• Commuter Benefits
• Hybrid Work Schedules and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program
• Rewards and Recognition
• GEI-Funded Profit Sharing and 401(k)
• Opportunity to be an Owner and Shareholder (Learn more here)
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
• And More…

PHYSICAL REQUIREMENTS

WORK ENVIRONMENT

Functional Demands:

X

Sedentary

X

Light

Medium

Other

Activity Level Throughout Workday (check one per row)

Physical Activity Requirements

Occasional

(0-35% of day)

Frequent

(33-66% of day)

Continuous

(67-100% of day)

Not Applicable

Sitting

X

Standing

X

Walking

X

Climbing

X

Lifting (floor to waist level) (in pounds)

(0-25 lbs)

Lifting (waist level and above) (in pounds)

(0-25 lbs)

Carrying objects

X

Push/pull

X

Twisting

X

Bending

X

Reaching forward

X

Reaching overhead

X

Squat/kneel/crawl

X

Wrist position deviation

X

Pinching/fine motor skills

X

Keyboard use/repetitive motion

X

Taste or smell

X

Talk or hear

X

X

Accurate 20/40

Very Accurate 20/20

Not Applicable

Near Vision

X

Far Vision

X

Yes

No

Not Applicable

Color Discrimination

X

Sensory Requirements

Minimal

Moderate

Accurate

Not Applicable

Depth perception

X

Hearing

X

Environment Requirements

Occupational Exposure Risk Potential

Reasonably Anticipated

Not Anticipated

Blood borne pathogens

X

Chemical

X

Airborne communicable diseases

X

Extreme temperatures

X

Radiation

X

Uneven surfaces or elevations

X

Extreme noise levels

X

Dust/particulate matter

X

Other (exposure risks):

Usual workday hours:

X

8

10

12

Other work hours

GEI is an AA/equal opportunity employer, including disabled and veterans.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans.

If you would like more information about how your data is processed, please contact us.