Grant Accounting Analyst

GATEWAY TECHNICAL COLLEGE

Grant Accounting Analyst

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Help protect and strengthen grant-funded programs through accurate accounting, thoughtful analysis, and responsible stewardship of financial resources.

Hourly Pay

$30.53 - $31.55

Campus

Kenosha Campus

Priority Review

Applications received on or before November 1, 2026

Job Number

26056

Compensation Grade

H

Reports To

Accounting Manager

Business Office | Full-Time | Non-Exempt | Open until filled

First priority will be given to applications received on or before November 1, 2026. The position will remain open until filled.

The Role in Brief

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The Grant Accounting Analyst supports the financial administration, compliance, and reporting of grant-funded programs. You will manage grant accounting activities, monitor expenditures, reconcile financial records, and help ensure alignment with federal regulations, funder requirements, approved budgets, and institutional policies.

You will report to the Accounting Manager.

Why This Role Matters

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• Grant-funded programs remain financially compliant with federal regulations, funder requirements, and Gateway policies.
• Accurate reporting, budget monitoring, and reconciliations support responsible stewardship of grant resources.
• Grant expenditures remain aligned with approved budgets and allowable-cost requirements.
• Timely reimbursement, reporting, and close-out activities support continued grant operations and accountability.
• Strong collaboration between Grants, Finance, Payroll, and program leaders supports effective grant management.

What You Will Actually Do

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Administrative and Operational Execution - 35% of Your Time

• Establish and maintain grant budgets within the accounting system.
• Monitor and reconcile grant expenditures against approved budgets and funding allocations.
• Process journal entries, budget transfers, reconciliations, and grant-related financial transactions.
• Track grant-related accounts receivable, drawdowns, invoicing, and payment activity.
• Maintain payroll allocations, time-and-effort reporting, and supporting documentation for grant-funded employees.
• Prepare and reconcile financial documentation for grant close-out activities.
• Maintain accurate financial records in accordance with institutional and regulatory standards.

Critical Thinking and Decision-Making - 25% of Your Time

• Review expenditures and transactions for compliance with federal OMB guidance, funder requirements, and Gateway policies.
• Analyze expenditures, salary allocations, and budget variances to identify discrepancies and risks.
• Interpret grant regulations and funding restrictions.
• Resolve financial discrepancies and recommend corrective action.
• Evaluate financial data and reporting accuracy to support audit readiness.

Project and Workflow Management - 20% of Your Time

• Coordinate recurring grant reporting cycles, reimbursement requests, and submission timelines.
• Coordinate accounting workflows across pre-award support, active grants, and close-out activities.
• Support audit preparation and year-end accounting processes.
• Monitor financial deadlines and reporting requirements to ensure timely completion.

Client Service and Communication - 10% of Your Time

• Collaborate with project managers, Grants staff, Payroll, and Finance.
• Communicate financial information, reporting requirements, and budget updates.
• Provide guidance regarding documentation requirements and allowable expenditures.
• Coordinate grant budgets, expenditures, and program activities across teams.

Additional Responsibilities - 10% of Your Time

• Support grant proposal budgets through financial analysis and planning.
• Provide financial insight that supports stewardship of grant resources.
• Improve grant accounting processes, reporting practices, and internal controls.
• Support grant development activities and institutional initiatives.
• Participate in professional development related to compliance and grant accounting.
• Perform additional duties as assigned.

What You Need to Succeed

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Required Education and Experience

Option 1: Six years of experience in accounting or finance.

OR

Option 2: An equivalent combination of education and relevant work experience.

Additional Required Experience

• Experience using financial systems, databases, spreadsheet-based reporting tools, Excel, ERP systems, or similar platforms.

Additional Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Strong organizational and interpersonal skills.
• Ability to communicate with sponsors, students, employees, and vendors.
• Ability to prioritize work, meet deadlines, and work with limited supervision.

Conditions of Employment

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• Work Authorization: Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
• Background Check: Employment is contingent upon an acceptable background check.
• Schedule: Flexibility is needed to accommodate day, evening, and weekend business needs.

Physical Demands and Working Conditions

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Frequency Guide

Frequency Definition

Not Applicable Activity is not applicable to this occupation.

Occasionally Activity is required up to 33% of the time.

Frequently Activity is required from 33% to 66% of the time.

Continuously Activity is required more than 66% of the time.

Physical Activities

Physical Activity Frequency

Sitting Continuously

Standing Occasionally

Walking Occasionally

Reaching overhead Occasionally

Reaching at or below shoulder level Frequently

Keyboarding Continuously

Stooping Occasionally

Crouching Occasionally

Kneeling Not Applicable

Crawling Not Applicable

Climbing ramps or stairs Occasionally

Climbing ladders, ropes, or scaffolding Not Applicable

Driving Not Applicable

Traveling Occasionally

Communicating verbally Frequently

Far visual acuity, 20 feet or more Occasionally

Near visual acuity Continuously

Lift and Carry Requirements

Weight Frequency

0-10 pounds Frequently

11-20 pounds Occasionally

21-50 pounds Not Applicable

51-100 pounds Not Applicable

More than 100 pounds Not Applicable

Push and Pull Requirements

Weight Frequency

12 pounds or less Occasionally

13-25 pounds Not Applicable

26-40 pounds Not Applicable

41-100 pounds Not Applicable

More than 100 pounds Not Applicable

Hearing and Communication Requirements

Requirement Required

One-on-one communication, in person Yes

Group or conference communication, in person Yes

Telephone communication Yes

Ability to hear other sounds Yes

Environmental Conditions

Environmental Condition Frequency

Humidity, non-weather related Not Applicable

Extreme cold, non-weather related Not Applicable

Extreme heat, non-weather related Not Applicable

Working outdoors Not Applicable

Contact with water or other liquids Not Applicable

Noise Intensity

Noise Level Frequency

Quiet Occasionally

Moderate Frequently

Loud Occasionally

Very loud Not Applicable

Additional Working Conditions

Working Condition Frequency

Working in close proximity to others Continuously

Open workspace Continuously

Working in a confined space Frequently

Exposure to a computer screen Continuously

Work interruptions Frequently

Stressful situations Occasionally

Exposure to offensive odors Not Applicable

Required uniform supplied by department Not Applicable

Equal Opportunity, Accessibility, and Safety

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Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state, or federal law.

Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at [email protected] or 262-564-3062.

Women and minorities are encouraged to apply.

Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report. This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Violence Against Women Act.

It includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, reporting procedures, sexual misconduct, and other important matters. Please email [email protected] or call 262-564-3062 to request a hard copy.

Please Note

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time, with or without notice.

Begin Your Next Chapter at Gateway --------------------------------------

Help protect and strengthen grant-funded programs through accurate accounting, thoughtful analysis, and responsible stewardship of financial resources.

First priority will be given to applications received on or before November 1, 2026. The position will remain open until filled.

Grant Accounting Analyst | Job #26056

$30.53 - $31.55 hourly | Full-Time | Compensation Grade H

Non-Exempt | Business Office / Kenosha Campus