Accounting, Collections & Operations Manager

Accounts Receivable & Collections

• Take primary responsibility for managing customer accounts receivable and collecting outstanding balances.
• Proactively contact customers regarding overdue invoices, payment arrangements, and account balances.
• Monitor A/R aging reports and consistently follow up on delinquent accounts.
• Enforce established credit policies, payment terms, and account holds.
• Work directly with ownership to address high-risk customer accounts and significant outstanding balances.
• Resolve billing disputes and maintain professional customer relationships while ensuring timely payment.

Operations Management

• Help oversee daily administrative and operational functions of a busy wholesale floral distribution business.
• Coordinate with purchasing, sales, and warehouse personnel to ensure smooth business operations.
• Monitor vendor invoices, purchasing records, and freight-related expenses.
• Assist with inventory reconciliation, product waste tracking, and related financial reporting.
• Improve internal processes, recordkeeping, and operational efficiency.
• Serve as a central point of coordination between ownership, employees, customers, and vendors.
• Identify operational problems and take initiative to resolve them.

Accounting & Financial Management

• Manage daily bookkeeping and financial transactions using QuickBooks Online.
• Oversee accounts payable, vendor payments, and account reconciliations.
• Perform bank and credit card reconciliations.
• Maintain accurate financial records and assist with month-end closing.
• Prepare financial reports, monitor cash flow, and provide regular updates to ownership.
• Coordinate with outside accountants on tax preparation and financial reporting.

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Application Question(s):

• How many years of experience do you have managing accounts receivable, accounts payable, and bank reconciliations?
• Have you personally handled customer collections, including contacting customers about overdue balances and negotiating payment arrangements?
• Are you comfortable independently managing difficult collection conversations and following through on delinquent accounts?
• Have you held a position involving both accounting responsibilities and general business operations or office management?
• o you have experience working in wholesale distribution, inventory management, or a product-based business?

Experience:

• QuickBooks : 3 years (Required)

Work Location: In person