Accounting and Tax Compliance Manager

ESP Enterprises Inc

Houston, Texas | Full-time | ESP corporate team

The opportunity

ESP Enterprises provides workforce solutions and transit installation services, with business operations across over US 35 states. We are hiring for our corporate team in Houston to strengthen tax coordination, business entity compliance, and accounting and payroll support.

You will own the internal process that keeps deadlines, records, filings, payments, and open issues on track. You will work with leadership, accounting, HR/payroll, and our retained outside CPA, who provides technical tax expertise. This role offers the opportunity to build reliable processes and give leadership a clear view of compliance obligations.

Tax and entity compliance are the priorities. The position also includes confidential coordination of the owner’s personal tax matters, with payroll backup and accounting support as needed.

What you will do

• Own a centralized tax and compliance calendar across entities and states.
• Coordinate applicable income, franchise, sales and use, employer payroll, unemployment, and withholding obligations; track estimates and extensions; verify filing acceptance and posted payments.
• Partner with the outside CPA to assemble records and supporting schedules, review draft returns for completeness, and resolve information gaps.
• Coordinate the owner’s personal tax information and deadlines using separate, confidential records.
• Resolve tax notices and discrepancies with the CPA and payroll providers.
• Reconcile balances, document responses, follow matters through closure, and help evaluate refund or penalty-relief requests.
• Keep leadership informed of deadlines, payment needs, and decisions.
• Maintain entity records, state registrations, annual reports, renewals, and good-standing requirements.
• Administer the registered-agent account and route government and legal correspondence for action.
• Coordinate tax and registration reviews before new projects, locations, or significant transactions.
• Provide payroll backup under established approvals.
• Review payroll tax accounts, deposits, filings, and reconciliations; support financial-statement reviews, account reconciliations, payroll burden analysis, budget comparisons, and management reporting.
• Document procedures and recommend improvements.
• Arrange tax-planning discussions and identify relevant hiring credits, workforce grants, training reimbursements, and other incentives for CPA and management review.
• Coordinate approved applications, supporting documentation, and follow-up reporting, while keeping core compliance work the priority.

What you bring

• Five or more years of relevant tax, accounting, or compliance experience, including hands-on work across multiple entities and states.
• Working knowledge of business and employer payroll taxes, entity compliance, tax notices, and coordination with outside CPAs and payroll providers.
• Experience supporting individual or business-owner tax matters and handling confidential financial information.
• Strong Excel skills and practical experience with accounting systems, reconciliations, and payroll records; clear communication and reliable follow-through.
• A bachelor’s degree in accounting, finance, or a related field, or equivalent relevant professional experience.
• Preferred experience CPA or Enrolled Agent credentials; QuickBooks; public accounting; or experience with privately held staffing, field services, construction, or other multistate service businesses.
• Familiarity with hiring incentives and workforce programs is helpful.
• What success looks like Accurate compliance records, timely verified filings and payments, resolved notices, useful recommendations, and dependable accounting and payroll support.
• You raise issues early and close them with documented follow-through.