Staff Accountant-Nonprofit Organization

Job Title: Staff Accountant – Nonprofit Organization

Salary: $55,000–$65,000 annually, commensurate with qualifications and experience

Job Type: Full-Time

Schedule: Monday–Friday, In-Person

Position Summary:

We are seeking an experienced, highly organized, and self-motivated Staff Accountant to independently manage the complete accounting operations of our small nonprofit organization.

The successful candidate must possess advanced QuickBooks Online proficiency, previous nonprofit accounting experience, and demonstrated ability to independently complete monthly, quarterly, and annual financial closings.

This position serves as the organization's sole accounting professional and requires someone who can take full ownership of accounting responsibilities, exercise sound judgment, meet established deadlines, and work effectively with executive leadership without dedicated accounting support staff.

Ideal Candidate

Our ideal candidate is an experienced accounting professional who:

• Is a self-starter who takes initiative and follows through.
• Is comfortable independently managing a one-person accounting department.
• Has strong QuickBooks Online skills and can confidently troubleshoot accounting issues.
• Understands the importance of accuracy, accountability, and meeting financial reporting deadlines.
• Can see the big picture while maintaining exceptional attention to detail.
• Communicates effectively with leadership and can explain financial information clearly.
• Enjoys working in a small organization where their contributions have a direct impact.

Key Responsibilities

Accounting Operations & Financial Management

• Independently manage the organization's daily accounting operations, including the general ledger.
• Process and maintain all accounts payable (A/P) and accounts receivable (A/R) transactions.
• Reconcile bank accounts, credit cards, and applicable general ledger accounts.
• Prepare, review, and post journal entries, accruals, and adjust entries.
• Maintain accurate financial records in accordance with generally accepted accounting principles (GAAP).
• Identify and resolve accounting discrepancies promptly.
• Maintain organized accounting records and supporting documentation.

Financial Closing & Reporting

• Independently complete monthly, quarterly, and annual financial closing processes.
• Prepare and review financial statements, including balance sheets, statements of activities, and other management reports.
• Prepare quarterly financial reports for presentation to the Board of Directors.
• Analyze financial results, identify variances, and communicate significant findings to leadership.
• Ensure financial reporting is accurate, complete, and delivered within established deadlines.
• Assist with year-end financial preparation and coordinate with external accountants or auditors, as needed.

Budgeting & Financial Planning

• Assist the Executive Director with annual operating budget development and financial projections.
• Monitor actual financial performance against approved budgets.
• Prepare budget-to-actual reports and identify significant variances.
• Provide financial information and analysis to support organizational planning and operational decisions.

Nonprofit Accounting & Compliance

• Maintain financial records consistent with nonprofit accounting requirements.
• Properly classify and track revenue, expenditures, and applicable restricted funds.
• Assist with financial documentation required for annual reporting, tax filings, audits, and regulatory compliance.
• Support sound internal controls and responsible stewardship of organizational resources.

Leadership Collaboration

• Work closely with the Executive Director and Quality Assurance Director to support financial oversight and organizational objectives.
• Provide clear, accurate, and timely financial information to leadership.
• Communicate financial concerns proactively and recommend practical solutions.
• Maintain strict confidentiality regarding financial, employee, and organizational information.

Required Qualifications

• Demonstrated experience independently managing the full accounting cycle.
• Advanced proficiency in QuickBooks Online is required.
• Previous accounting experience within a nonprofit organization is preferred .
• Proven ability to independently complete monthly, quarterly, and annual financial closings.
• Strong understanding of general ledger accounting, account reconciliations, journal entries, and financial statement preparation.
• Experience managing accounts payable, accounts receivable, and bank reconciliations.
• Proficiency in Microsoft Excel, including spreadsheets and financial reporting.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to prioritize responsibilities, meet deadlines, and work with minimal supervision.
• Strong written and verbal communication skills.

Preferred Qualifications

• Associate's or bachelor’s degree in accounting, finance, or a related field.
• Experience preparing financial reports for a nonprofit Board of Directors.
• Experience with nonprofit budgeting, financial forecasting, and budget-to-actual analysis.
• Familiarity with nonprofit GAAP reporting, fund restrictions, and year-end audit preparation.
• Experience serving as the sole accounting professional within a small organization.

Work Schedule & Location

This is a full-time, in-person position, Monday through Friday.

The position requires regular on-site attendance and close collaboration with organizational leadership.

How to Apply

Interested candidates should submit a current resume detailing their accounting experience, QuickBooks Online proficiency, nonprofit accounting background, and experience independently managing financial closing processes.

We are seeking a dependable, experienced professional who can take ownership of our accounting operations and contribute to the continued financial stability and success of our organization.

We are an Equal Opportunity Employer and consider qualified applicants without regard to legally protected characteristics.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person