Accounting Manager

Description Summary

The Accounting Manager is a full-time, exempt position that reports directly to the Corporate Controller and is based on-site in Kona, Hawaii. This hands-on role leads the daily operations of the accounting department, including monthly, quarterly, and year-end financial close processes.

The Accounting Manager ensures sound revenue recognition practices and oversees accounts receivable, accounts payable, and general ledger functions.

The Accounting Manager works closely with the Corporate Controller to support accurate financial reporting, maintain effective internal controls, and coordinate the external audit process.

The annual salary range for this position is: $85,000 – $105,000

Supervisory Responsibilities

This is a supervisory position with the Accounts Receivable Clerk and Accounts Payable Specialist as direct reports.

Essential Job Responsibilities

• Perform accounting functions in accordance with US GAAP and internal control procedures, including preparing and posting journal entries, preparing/reviewing monthly reconciliations, and analyzing accounting transactions.
• Lead the daily operations of the accounting department and supervise the Accounts Receivable Clerk and Accounts Payable Specialist, including reviewing daily work, providing training and development, delivering performance feedback, and coverage planning.
• Oversee the posting and maintenance of general ledger accounts, payroll transactions, accounts payable, accounts receivable, fixed assets, and general ledger adjustments.
• Manage bank and cash account reconciliations for all accounts, ensuring timely research and clearing of outstanding and unreconciled items.
• Ensure on-time completion of the monthly close process in collaboration with the Accounting & Finance team, using close-management/workflow software (e.g., Teamwork or similar technology platform).
• Prepare quarterly sales in transit and revenue recognition journal entries and schedules to perform trend analysis and variance analysis to ensure proper technical accounting.
• Partner with the Controller to manage the external audit process, ensuring efficient audits and meeting target filing deadlines. Assist with the preparation of financial statements, work papers and supporting audit schedules, and provide explanations for significant Income Statement and Balance Sheet variances.
• Prepare 6-13-week cash forecast, including analyzing incoming receipts, open POs, outgoing payments and ensuring funds are in the proper bank accounts. Track and explain forecast vs actual variances.
• Administer the corporate credit card program, including monitoring transactions for policy compliance, ensuring timely submission of receipts, coding and reconciliation of statements to the general ledger, resolving disputes and fraud claims with the issuer, and maintaining the cardholder agreements and program policy.
• Coordinate receipt of resale certificates for all wholesale customers.
• Maintain and manage customer sales Terms and Conditions.
• Own the sales and use tax process, including timely preparation and filing of General Excise and state/local returns, and reconciliation of tax accounts, as well as corporate renewals and business licenses, including annual reports, state registrations, permits, registered agent and good-standing filings, and related fees.
• Prepare and issue annual Form 1099s accurately and by the required filing deadlines, including maintaining vendor W-9s and verifying reportable payment data.
• Partner with the Controller and serve as the business owner/lead for the ERP system, including projects such as automation and upgrades, and encompassing the creation and maintenance of SOPs, system requirements, scope considerations and definition, testing, and implementation.
• Own the development, maintenance, and continuous improvement of Standard Operating Procedures (SOPs), including updating desk procedures and audit process narratives annually, and identifying opportunities for improvements and efficiencies.
• Enforce internal controls, approval limits, and segregation of duties. Flag exceptions to the Controller immediately.
• Provide training and mentoring to Accounts Receivable, Accounts Payable, Sales, Order Management and Logistics teams to ensure compliance with internal controls and accounting procedures. Recommend and implement process improvements while fostering strong cross-functional relationships, communication and collaboration with Accounting business partners.
• Serve as backup to the Corporate Controller during periods of absence, providing continuity of key accounting and financial functions.

Other Duties

• Assist Accounts Payable in printing manual checks, assist in managing the Accounts Payable email inbox, and provide other assistance as needed.
• Maintain financial security by adhering to the system of internal controls.
• Assist in ad hoc analysis and special projects as requested from the CFO and the Corporate Controller
• Perform other duties that may be assigned.

Physical Demands

Frequently sits for extended periods at a computer workstation, uses hands and fingers for keyboarding, data entry, and handling documents. Requires frequent communication by telephone and Microsoft Teams, as well as close visual acuity for extended computer use and review of detailed financial records. Must be able to hear and speak clearly to exchange information.

Occasionally stands, walks, reaches, bends, and stoops, and occasionally lift or move office materials weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Working Conditions

Work is primarily performed in an air-conditioned office environment.

Qualifications

• Bachelor’s Degree with major in Business, Accounting, or other related discipline preferred; equivalent practical experience will be considered.
• Minimum five years of relevant accounting experience, preferably in a public company.
• Minimum two years of direct supervisory experience, including day-to-day workflow assignment, performance feedback and reviews, training, and coverage planning.
• Working knowledge of US GAAP.
• Knowledge of Microsoft Dynamics Navision and Jet Essentials or similar type of ERP systems is a plus.
• Strong Excel skills and proficiency with Microsoft Office applications, including Word, Outlook, and PowerPoint, as well as Windows.
• Strong numerical aptitude with the ability to analyze, interpret, and communicate financial data.
• Excellent verbal, written and telephone communication skills.
• Excellent organizational and administrative skills, including time management, multi-tasking, prioritization, and attention to detail.
• Demonstrates sound judgment and discretion when handling sensitive or confidential financial, payroll, and customer/vendor/employee information.
• Ability to work independently as well as part of a team.
• Strong business acumen with a proactive, solutions-oriented approach beyond assigned tasks.
• Able to lead and mentor others and guide effective collaboration across teams.
• Demonstrated ability to learn new accounting software.
• Able to perform the essential job responsibilities with or without reasonable accommodation.

Management reserves the right to modify this job description with or without notice. This job description is intended to describe the general nature and level of work assigned to this position and is not an exhaustive list of all duties, responsibilities, or qualifications.

Cyanotech Corporation is an equal opportunity employer and does not discriminate on the basis of any characteristic protected by applicable federal, state, or local law.

Employment with Cyanotech Corporation is at will. Nothing in this job description creates an employment contract or a guarantee of continued employment.