Operations Manager

The Operations Manager keeps the organization running smoothly behind the scenes. This role owns grant compliance and reporting, coordinates fundraising and volunteer events, supports partner relationships, works on social media, and handles the day-to-day administrative, HR, and logistical work of a growing nonprofit.

If you love a good checklist, get a little thrill from a perfectly organized event, and want your work to matter to real families, keep reading. This is a hands-on role on a small team that laughs a lot, works hard, and celebrates every win, from a finalized adoption to a sold-out gala table.

Key Responsibilities

Grant Compliance and Reporting

• Maintain a grants calendar tracking all reporting deadlines, renewal dates, and funder requirements
• Prepare and submit interim and final grant reports, gathering program data and narratives from staff
• Work with the bookkeeper and outside CPA to track restricted funds and support financial reporting to funders
• Keep grant agreements, correspondence, and supporting documentation organized and audit-ready
• Track outcomes and case data needed for reporting, in partnership with intake and legal staff
• Support the Executive Director with grant research and application logistics as needed

Fundraising Events

• Coordinate logistics for the annual gala and other fundraising events, including venues, vendors, timelines, and budgets
• Manage event registration, sponsorship tracking, auction item intake, and guest lists
• Coordinate event volunteers

Partner Relationships

• Serve as a point of contact for church, community, and referral partners on logistics and scheduling
• Maintain a partner contact database and track partner activities and commitments
• Help prepare materials for partner meetings, presentations, and community outreach
• Support the Executive Director in stewarding funder and partner relationships

Social Media

• Manage our social media platforms
• Highlight events, volunteers, partners, and funders to build community and visibility
• Track basic engagement and share what is working

Office Operations and Administration

• Manage vendors, contracts, subscriptions, technology, and office supplies
• Support HR administration: onboarding, personnel files, policy acknowledgments, timekeeping, and benefits paperwork
• Support board operations, including meeting logistics, materials, minutes coordination, and the board portal
• Help develop and document operating procedures so the organization runs consistently
• Other duties as assigned to support the mission

Pay: $25.00 - $68,200.00 per hour

Expected hours: 20.0 – 25.0 per week

Work Location: Hybrid remote in The Woodlands, TX 77380