Assistant Accountant

Job description

Job Title: Assistant Accountant and General Business Operations Support Location: Hybrid Remote/Galena, Ohio

Introduction:

Coldwater is seeking a full-time Assistant Accountant assigned to our Galena, Ohio office. The selected applicant will work directly with our internal senior accountant, typically 30 hours per week.

Our company operates as a team, takes pride in our culture, and treats employees as our most valuable assets. We invite you to check out the Careers section of our website for testimonials from our team members.

Company Details

Coldwater Consulting is an engineering consulting company that specializes in water resources with offices in Columbus, Cincinnati, Galena, and Lorain, Ohio. Our core services include stream and wetland restoration, green infrastructure, coastal restoration, stormwater management, brownfield restoration, environmental permitting, grant-writing, and watershed planning.

Coldwater promotes personal and professional development and career advancement within a spirit of work-life balance and team comradery.

Job Duties and Responsibilities:

· Accounts Payable and Receivable - 25 hours per week average:

• Record daily transactions in QuickBooks accounting software ensuring they are correctly coded to the proper projects/tasks.
• Process subcontractor invoices, verifying expenses and totals for accuracy.
• Reconcile bank statements, credit card accounts, and prepare monthly financial reports including balance sheets, income statements and budget summaries for management review.
• Work with Project Managers to invoice accounts receivable monthly for professional services in accordance with project billing requirements.
• Record payments accurately to the proper project and verify necessity of vendor/subcontractor invoices for payment.
• Manage accounts payable for utilities, office and field supplies.
• Process payroll with internal BigTime time management software and provide to outside accountants.
• Assist with preparation of company financials including reports on accounts receivable, accounts payable, profit and loss statements, and other monthly reports.
• Assist with year-end closing and budgeting procedures.
• Monitor budget line items on the profit and loss statement quarterly.
• Continuously learn the latest accounting practices to improve workplace efficiency.

· General Business Operations Support – 5-10 hours per week average:

• Process employee on-boarding/off-boarding training and paperwork.
• Assist with managing employee benefits (health insurance, 401k retirement program, and workers compensation) and setting up employee accounts.
• Assist with the documentation of employee compensation and benefits.
• Support internal requests related to the HR department.
• Maintain paper and electronic company records.
• Set up new clients/projects in BigTime and SharePoint for Project Managers.
• Maintain project close outs and project archives.
• Assist with company insurance including certificate tracking for projects and annual policy renewals.
• Track subcontractor insurance certificates to ensure compliance with contracts.
• Assist with ordering office and project supplies.
• Assist with software package annual renewals for the company.
• Assist with managing office maintenance needs and office leases.
• Assist with company event planning.
• Meet with management quarterly in the Galena office.
• Continuously learn the latest business management best practices to improve workplace efficiency.
• Perform other duties as assigned.

Minimum Qualifications:

• Two-year college degree in a relevant field such as accounting is preferred.
• 3-5 years of bookkeeping, accounting or related financial experience handling accounts.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills required.
• Self-motivated and able to work independently.
• Efficient use of technology to support remote/work from home activities is expected.
• Ability to do occasional travel.
• Proficient in QuickBooks and Microsoft Office 365, particularly Word and Excel.
• Must be able to work in a dog-friendly office.
• U.S. Citizenship

Schedule:

• 6-hour shift during normal business hours.
• Monday through Friday

The position will require occasional travel within Ohio. A valid driver’s license, reliable vehicle, and a clean driving record are required. Mileage is reimbursed at the current IRS rate.

This is a full-time position after a 90-day probationary period with the ability to progress to full-time salaried. A background check will be required. Compensation will be commensurate with experience.

Benefits include paid professional development, paid time off and holidays, 401(k) with a 3% company contribution, vision/dental/health insurance, and a flexible and hybrid (remote/office) work schedule.

Please provide a cover letter and resume with contact information. More information on Coldwater can be found at www.coldwaterconsultants.com. Coldwater is an Equal Opportunity Employer and has a policy of non-discrimination on the basis of age, race, sex, gender identity, color, religion, national origin, sexual orientation, disability, or veteran status.

Job Type

Full-time hourly

Pay: $30.00 - $40.00 per hour

Pay: $30.00 - $40.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• Flexible schedule

Education:

• Associate (Preferred)

Experience:

• Accounting: 3 years (Preferred)

Work Location: Hybrid remote in Galena, OH 43021