Family Office Accounting Specialist

Family Office Accounting Specialist Location: Claremont Corporate Office Bridgewater, MA About the Company We are a family-owned real estate development company with a diversified portfolio of development projects, operating properties, and related family entities.

Our family office supports the financial operations of the business as well as the family’s personal holdings with a focus on accuracy, discretion, and long-term stewardship. Position Summary

The Family Office Accounting Specialist is responsible for the day-to-day accounting across several family office trusts, limited partnerships (LPs), S corporations, and limited liability companies (LLCs).

Reporting to the Family Office Treasurer and working closely with the Family Office Senior Accountant, this role processes accounts payable, prepares bank and brokerage account reconciliations, maintains the general ledger, and supports the year-end tax process by preparing workpapers for the Family Office Tax Manager.

The ideal candidate is detail-oriented, highly organized, and trusted to handle confidential financial information with the utmost discretion.

Key Responsibilities

Accounts Payable

• Process vendor invoices and intercompany expenses accurately and on schedule across multiple entities.
• Process bill payments for personal assets held by family principals, such as residences, vehicles, and other personal property.
• Code invoices to the correct entity, project, cost code, and general ledger account; maintain proper support and approvals.
• Respond to vendor inquiries and reconcile vendor statements

Bank Account Reconciliation

• Perform timely monthly reconciliations of all trust and family office bank accounts.
• Investigate and resolve reconciling items, outstanding checks, and unusual transactions.
• Record bank fees, interest income, loan payments, and other bank activity in the general ledger.

Brokerage Account Reconciliation

• Reconcile monthly brokerage and investment account statements for the family office trusts and related entities to the general ledger.
• Record investment activity, including purchases, sales, dividends, interest, realized and unrealized gains and losses, and management fees.
• Compile and reconcile Forms 1099 and brokerage tax reports to support year-end tax workpapers.

Cash Reporting

• Prepare weekly and monthly cash position reports across all family office entities and bank accounts.
• Initiate daily cash movements for Treasurer and CFO approval as needed to fund capital calls and operational cash requirements.

General Ledger Maintenance

• Record journal entries for accruals, prepaid expenses, intercompany activity, and distributions to beneficiaries.
• Ensure consistent coding across entities and projects.
• Support the month-end and year-end close process and prepare supporting schedules for financial statements.

Year-End Tax Workpaper

Support

• Prepare year-end workpapers and supporting schedules for partnerships, LLCs, S corporations, trusts, and individual family returns.

Other Duties

Assist with special projects, process improvements, and additional family office tasks as assigned.

Qualifications

• Bachelor’s degree in accounting or a related field.
• 1–2 years of accounting experience, preferably in a family office environment.
• Experience with accounts payable, bank and investment account reconciliations, and journal entries.
• Experience with Yardi preferred.
• Advanced Excel skills.

Skills and Attributes

• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to manage deadlines across multiple entities.
• Absolute discretion and integrity when handling confidential family and business information.
• Proactive, self-directed work style suited to a small, close-knit team.

What We Offer

• Competitive wages
• Medical, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent care)
• Long-term disability
• Group term life insurance
• 401(k) retirement plan with employer match
• Vacation
• Holiday pay
• Sick pay
• Employee assistance program
• Tuition reimbursement

Compensation for this role will depend on several factors, including, but not limited to, a candidate’s qualifications, skills, competencies, and experience that may fall outside of the range listed. Claremont Companies is an equal opportunity employer. EOE M/F/D/V

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