Office Manager / Accounting Specialist

Office Manager / Accounting Specialist

Key ResponsibilitiesOffice Administration

• Oversee daily office operations and administrative activities.
• Maintain organized company records, documents, and files.
• Manage office supplies, equipment, and administrative resources.
• Ensure effective communication between departments.
• Ensure company information is accurate and updated across internal systems.
• Maintain organized contracts, corporate documents, and administrative records.

Accounting & Financial Management

• Oversee accounts payable, including vendor invoices, payment scheduling, and outstanding balances.
• Record daily financial transactions, including sales, purchases, payments, expenses, and income.
• Perform regular bank, credit card, and cash account reconciliations.
• Conduct weekly bank account and cash-flow reviews to monitor financial health.
• Prepare cash-flow projections, monthly financial statements, and management reports.
• Identify discrepancies in financial records and work with the appropriate teams to resolve them.
• Provide financial insights and reports to support management decisions.

Operations

• Oversee daily administrative activities and support efficient office operations.
• Coordinate and maintain documentation related to company travel, trucking, and delivery operations.
• Respond professionally and promptly to financial and administrative emails.
• Communicate with vendors, customers, employees, and management to resolve operational and financial matters.

Qualifications & Requirements

• Minimum 3 years of experience in accounting, bookkeeping, office management, or a related position preferred.
• Proven experience managing payroll, accounts payable, and bank reconciliations.
• Proficiency in Microsoft Excel, including financial reporting and data analysis.
• Solid understanding of bookkeeping principles, cash-flow management, and financial reporting.
• Excellent verbal and written communication skills.

Position Details

• Company: Cevi Med
• Position: Office Manager / Accounting Specialist
• Employment Type: Full-Time
• Location: 1351 S Leavitt ave Orange City FL 32763
• Compensation: 20–28 per hour, depending on experience and qualifications.

Pay: $20.00 - $28.00 per hour

Expected hours: 45.0 per week

Work Location: In person