Accounting Manager

Position Summary

The Accounting Manager supports Casa Morada’s financial operations through oversight of accounts payable, accounts receivable, reconciliations, reporting, and day-to-day accounting processes. Based in Miami, this role works closely with Finance and property leadership to maintain accurate financial records, strengthen checks and balances, investigate discrepancies, and support timely month-end close.

The position requires hotel accounting experience and participation in monthly inventory counts and reconciliation to help ensure effective cost controls and reliable financial reporting.

Reconciliations and Revenue Verification

· Prepare bank, credit card, merchant settlement, and assigned balance sheet reconciliations; investigate differences and clear outstanding items promptly.

· Reconcile daily hotel and food and beverage revenue from the property management and point of sale systems to accounting records, deposits, and payment processor reports.

· Review cash deposits, refunds, voids, discounts, complimentary transactions, and adjustments for accuracy and required supporting approvals.

· Reconcile guest ledger, advance deposits, accounts receivable, and clearing accounts; monitor unapplied receipts, chargebacks, and aging items.

· Maintain supporting schedules and a reconciliation tracker showing open items, responsible parties, and resolution deadlines.

Financial Controls and Checks and Balances

· Verify that transactions have appropriate documentation, coding, and approval before recording or submitting them for payment.

· Maintain separation between transaction preparation, approval, payment release, and reconciliation under established finance controls; escalate conflicts or exceptions.

· Review unusual charges, duplicate invoices, missing deposits, unsupported adjustments, and recurring discrepancies; document findings and coordinate corrective action.

· Check vendor statements against accounting records and verify vendor changes through approved procedures.

· Maintain organized financial records and audit support; promptly escalate suspected irregularities to Finance leadership.

Accounts Payable and Receivable

· Record and code invoices, matching them to purchase approvals and delivery or service documentation as applicable.

· Prepare payment schedules and supporting documentation for authorized approval and release; track due dates and resolve vendor discrepancies.

· Review receivable aging, follow up on outstanding balances with the relevant property team, and document collection activity.

· Coordinate with the Hotel Manager on payroll summaries and accounting entries, and reconcile approved payroll-related balances with Finance.

Monthly Inventory and Cost Verification

· Participate in monthly physical inventory counts at Casa Morada, coordinating schedules and count procedures with the Food and Beverage Manager, Chef, and Hotel Manager.

· Verify count sheets, units of measure, purchase costs, and supporting documentation for food, beverage, and other designated inventories.

· Reconcile physical counts to inventory records and the general ledger; investigate shortages, overages, waste, transfers, and unusual usage.

· Prepare inventory valuations and cost of sales schedules using approved accounting methods; submit adjustments for review and approval.

· Report inventory variances and control concerns to Finance and operational managers, and follow up on agreed corrective actions.

· Month End Close and Reporting

· Prepare assigned journal entries, accruals, prepayments, and account schedules with complete supporting documentation.

· Complete reconciliations and close tasks within the monthly timetable; flag missing information or unresolved issues early.

· Prepare financial schedules and assist Finance leadership with monthly reporting and review of revenue, expenses, and operating results.

· Explain material variances against prior periods and approved budgets, working with operational managers to confirm the underlying causes.

· Support audit requests, tax-related schedules, and other finance reviews by providing accurate records to the responsible Finance team or external advisers.

Property Coordination

· Maintain regular communication with the General Manager and property managers on missing documentation, reconciliations, inventory, and financial controls.

· Help operational teams follow purchasing, cash handling, invoicing, and record submission procedures.

· Support accounting setup and opening readiness as needed, including account mapping, transaction workflows, and initial inventory records.

Qualifications and Experience

· Minimum three years of accounting experience, including hotel or resort accounting experience.

· Practical knowledge of hotel revenue flows, property management and point of sale systems, merchant settlements, and guest deposits.

· Strong experience preparing bank and balance sheet reconciliations, investigating discrepancies, and supporting month-end close.

· Experience participating in physical inventory counts, inventory reconciliation, and food and beverage cost verification.

· Working knowledge of accounts payable, receivable, journal entries, accruals, and internal controls.

· Strong Excel skills, including reconciliation tools, lookups, and pivot tables; proficiency with accounting software and ability to learn property systems.

· High attention to detail, sound judgment, confidentiality, and the ability to meet deadlines and resolve issues with operational teams.

· Degree in accounting, finance, or a related field, or an equivalent combination of relevant education and practical experience.

Working Expectations

This position is based in Miami and requires travel to Casa Morada in Islamorada for monthly inventory counts and other scheduled operational or financial reviews. Availability must support inventory and month-end deadlines. Essential duties may be performed with reasonable accommodation.

Pay: $60,000.00 - $62,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person