Senior Grants Accountant

Senior Grants Accountant

Reports to: Controller

Employment Status: Full-Time, ExemptSchedule: Monday–Friday, 9:00 AM–5:00 PM

Location: New York, NYSalary: $70,000 - $80,000 annuallyPosition Summary

Carter Burden Network seeks an experienced, detail-oriented Senior Grants Accountant to manage the financial administration of government grants and contracts, oversee accounts receivable, and support accurate financial reporting across the organization.

Working closely with the Controller, CFO, and program leadership, this position is responsible for managing government grants, contract billing and accounts receivable, revenue accounting, ensuring compliance with contractual and other regulatory requirements, and monitoring grants and contract budgets.

The Senior Grants Accountant plays a critical role in ensuring timely cost reimbursements, accurate grants financial records, and the effective stewardship of CBN's financial resources.

Key Responsibilities

Government Grants, Contracts & Revenue Management

• Key liaison to NY Aging financial and budget analysts
• Manage financial administration of government grants and contracts, including billing, cost reimbursement requests, financial and grants reporting, and accounts receivable maintenance.
• Monitor contract expenditures, funding allocations, reimbursement schedules, and outstanding receivables to ensure accurate and timely collection.
• Maintain accurate grant, contract and donation records in Fund-EZ, including revenue recognition, donor restrictions, expense allocations, and supporting documentation plus cost allocation studies.
• Collaborate with program directors to monitor contract spending, identify budget variances, and ensure expenditures align with funding requirements and in compliance with regulatory requirements.
• Coordinate with government agencies and internal stakeholders to resolve billing discrepancies, outstanding receivables, and financial and grant reporting issues.

Financial Reporting & Compliance

• Prepare monthly grant and program financial reports, including budget-to-actual analysis, revenue tracking, and explanations of material variances.
• Support the monthly and annual financial close, plus execute the close of the subsidiary revenue and accounts receivable ledgers.
• Ensure financial transactions and reporting comply with applicable government contract requirements, accounting standards, donor restrictions and CBN policies.
• Prepare grant-related schedules, reconciliations, and supporting documentation for annual audits and funder audits and reviews.
• Collaborate with Development and Finance to reconcile restricted and general-operating contributions and other grant-related revenue.

Budgeting & Financial Analysis

• Support preparation of annual operating, program, and grant budgets, including expense allocations and budget modifications.
• Work with program directors to review programmatic expenditures, assess funding needs, and identify potential budget shortfalls and compliance concerns.
• Lead monthly financial review with program directors to understand variances to plan
• Prepare financial projections, cost allocations, and ad hoc analyses to support organizational planning and decision-making. Identify potential funding gaps.
• Assist in preparing special cost studies
• Development and document cost allocation methodologies

Finance Operations & Process Improvement

• Maintain accurate and organized accounting records and supporting documentation.
• Identify opportunities to improve grant accounting, billing, reconciliation, and reporting processes.
• Provide backup support for accounts payable and payroll functions as needed, consistent with established financial controls.
• Work collaboratively with Finance and program colleagues to ensure timely and accurate financial information.
• Perform other related duties as assigned.

Qualifications

Required

• Bachelor's degree in Accounting, Finance, or a related field. CPA or progress to certificate preferred.
• Minimum four years of progressive nonprofit accounting experience, including government grants, contracts, and fund accounting.
• Demonstrated experience with grant billing, accounts receivable, reconciliations, and financial reporting.
• Strong knowledge of generally accepted accounting principles (GAAP), cost principles for nonprofit organizations and government contract requirements.
• Proficiency in fund accounting systems and advanced Microsoft Excel skills.
• Ability to analyze financial information, identify discrepancies, and communicate findings clearly to non-financial colleagues.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines independently.
• Demonstrated professionalism, discretion, and commitment to accurate financial stewardship.

Preferred

• Experience with Fund-EZ or similar fund accounting software
• Familiarity with NYC Aging and other New York City, State and federal government contracts.
• Experience preparing cost reimbursement claims, budget modifications, and financial reports for government contracts.

Supervisory Responsibilities

This position does not directly supervise staff.

Work Environment

This position operates primarily in a professional office environment, with occasional meetings at CBN program locations. Evening or weekend work may occasionally be required during peak financial cycles like audits, reporting deadlines, or other organizational needs.

Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.

About Carter Burden Network

Carter Burden Network promotes the well-being of older adults, particularly those experiencing economic and social challenges. Through nutrition, social services, health and wellness, arts, and community-based programming, CBN helps older New Yorkers remain connected, supported, and engaged in their communities.

CBN is an equal opportunity employer committed to maintaining a welcoming, respectful, and inclusive workplace.