Senior Accountant

FLSA Status: Exempt

Starting range: $72,000-$85,000 Annually (Personalized salary reflecting your related experience and academic/credentialed background)

Location: Buffalo, NY 14203

SUMMARY OF DUTIES

The Senior Accountant is responsible for supporting the accuracy, completeness, and timely reporting of BestSelf Behavioral Health's financial information, with an emphasis on payroll accounting, grant accounts receivable, general ledger reconciliations, and regulatory reporting.

This position is responsible for reconciling payroll information provided by the Payroll team to the general ledger, preparing and maintaining payroll-related journal entries, and maintaining detailed employee-level payroll and benefit schedules to support cost allocations, grant reporting, and the annual Consolidated Fiscal Report (CFR).

The Senior Accountant also maintains and reconciles grant accounts receivable schedules, supports the preparation of the annual CFR, and assists with monthly and year-end accounting activities.

The position reports to the Controller and works collaboratively with the Grants and Financial Planning & Analysis team, Payroll, Human Resources, and other departments to ensure accurate financial reporting and effective internal controls.

POSITION RESPONSIBILITIES

Payroll Accounting and Reconciliations

• Reconcile payroll information received from the Payroll team to the general ledger for each payroll cycle.
• Prepare and maintain payroll-related journal entries, including wages, employer payroll taxes, benefits, payroll liabilities, and necessary adjustments.
• Maintain detailed employee-level payroll and benefit expense schedules, including allocations by employee, program, cost center, grant, and reporting period.
• Reconcile employee-level payroll schedules to payroll registers, payroll system reports, and general ledger balances.
• Review payroll expense allocations for accuracy and consistency with established cost center and grant coding.
• Coordinate with Payroll, Human Resources, and the Grants team to research and resolve payroll allocation discrepancies.
• Maintain accurate supporting documentation for payroll journal entries, reconciliations, and adjustments.
• Assist with improving payroll accounting procedures and the accuracy of payroll-related financial reporting.

Grant Accounts Receivable and Accounting

• Prepare, maintain, and reconcile monthly grant accounts receivable schedules to the general ledger.
• Track grant receivables, advances, reimbursements, payments received, and outstanding balances.
• Maintain accurate grant receivable aging schedules and identify overdue balances or reconciliation discrepancies.
• Work collaboratively with the Grants and FP&A team to reconcile grant reimbursement activity and financial reporting schedules.
• Prepare grant-related journal entries, accruals, reclassifications, and adjustments as needed.
• Research and resolve differences between grant schedules, supporting documentation, and the general ledger.
• Provide accounting schedules and supporting documentation for grant reimbursement requests and financial reporting.
• Support the timely and accurate closing of grant-related accounts.

Consolidated Fiscal Report (CFR) Preparation

• Assist with preparation of the agency's annual New York State Consolidated Fiscal Report (CFR).
• Prepare and maintain employee-level payroll and fringe benefit schedules required for CFR reporting.
• Assist with preparation of assigned CFR schedules
• Reconcile CFR supporting schedules to the general ledger, payroll records, and other financial documentation.
• Work with the Controller, Grants and FP&A team, and program leadership to research and resolve reporting discrepancies.
• Maintain organized supporting workpapers and documentation for CFR preparation and review.
• Assist with improving the accuracy and efficiency of the annual CFR preparation process.

General Ledger, Financial Close and Audit Support

• Prepare assigned monthly general ledger reconciliations and supporting schedules.
• Assist with monthly, quarterly, and annual financial closing activities.
• Prepare journal entries and accounting adjustments as assigned.
• Investigate and resolve accounting discrepancies in coordination with the Controller and appropriate departments.
• Prepare supporting documentation for the annual financial statement audit, Single Audit, and other regulatory or funder reviews.
• Maintain accurate accounting records and documentation in accordance with Generally Accepted Accounting Principles (GAAP) and established internal controls.
• Identify and communicate accounting discrepancies, reconciliation issues, and reporting concerns to the Controller in a timely manner.

Collaboration and Process Improvement

• Work collaboratively with Accounting, Grants and FP&A, Payroll, Human Resources, and operational departments to support accurate financial reporting.
• Assist in developing and maintaining standardized accounting schedules, reconciliation procedures, and supporting documentation.
• Support the effective use of Sage Intacct and related payroll and financial reporting systems.
• Identify opportunities to improve the accuracy, consistency, and efficiency of accounting processes.
• Completes all trainings required by the agency.
• Performs all other duties as assigned.

QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, or a related field required.
• Minimum of 2-3 years of accounting experience, including general ledger accounting and reconciliations.
• Experience with payroll accounting or payroll-related reconciliations preferred.
• Experience in nonprofit accounting, grant accounting, or government-funded programs preferred.
• Familiarity with New York State Consolidated Fiscal Report (CFR) preparation preferred.
• Experience with Sage Intacct or a comparable accounting system preferred.
• Working knowledge of Generally Accepted Accounting Principles (GAAP) and general ledger accounting.
• Experience preparing journal entries and reconciling financial accounts.
• Understanding of payroll accounting, payroll allocations, and related reconciliations.
• Ability to maintain and reconcile detailed financial schedules, including employee-level payroll information.
• Familiarity with accounts receivable accounting and reconciliation processes.
• Knowledge of nonprofit or grant-funded accounting practices preferred.
• Strong Microsoft Excel skills, including formulas, pivot tables, and data reconciliation.
• Experience with accounting software; Sage Intacct experience preferred.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Ability to organize work, manage multiple priorities, and meet established deadlines.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively with other departments.
• Ability to maintain confidentiality of payroll, employee, and financial information.

Some things you can look forward to:

• Welcoming, team environment, that inspires you to thrive and be your BestSelf!
• Rewarding work experience!
• Generous paid time off
• Flexible schedule
• Multiple and diverse health insurance options
• Many other unique lifestyle & personal insurance options
• Career growth and advancement opportunities
• We look forward to telling you more!

BestSelf Behavioral Health considers all applicants for all positions without regard to race, religion, creed, gender, national origin, age, disability , marital or veteran status, sexual orientation, or any other legally-protected status. Please note, applicants must be legally authorized to work in the United States. The agency is unable to provide visa sponsorship or work authorization for this position.