Accountant

Position Summary

The Accountant performs extremely complex and/or sensitive accounting activities associated with the assigned responsibility and oversees the operations of the Finance operations.

Responsible for managing, monitoring, and evaluating the general ledger, accounts receivable/resident accounting, accounts payable/payroll, Section 8 Housing Choice Voucher program and other accounting activities and services of the Finance Department.

Within these functional areas this position is responsible for performance that positively contributes to the Agency receiving satisfactory ratings in HUD Agency performance evaluation systems, such as Public Housing Assessment System (PHAS), Section 8 Management Assessment Program (SEMAP), Voucher Management System (VMS) or other future HUD evaluation systems.

The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Responsibilities

• Manages budget and cost controls, financial analysis, accounting practices, payroll functions, insurance coverage and evaluation, purchasing and inventory expenditures, Capital Funds Program (CFP) purchase requisitions, and ensures timely financial and statistical reports for management and Board of Commissioners (BOC) use. Analyzes and interprets financial data and recommends changes to improve systems and financial performance.
• Oversees the administration and coordination of all employee benefit programs, including group medical insurance, life, dental, accident and disability insurance, and retirement savings. Conducts and/or coordinates employment information presentations/materials and enrollments.
• Verifies and accurately processes payroll records for all new employees, including W-4 information. Maintains calendar indicating scheduled pay increases and dates when employees are to be added to benefit programs that require payroll deductions.
• Reviews and checks addition and information in employee time reports. Checks with supervisors if/when there are discrepancies in terms of unclear arithmetic differences, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.
• Updates payroll record into payroll data system in a timely manner to reflect modifications in personnel actions (e.g., withholdings, benefits, and direct deposits, etc.)
• Accurately enters payroll data into in-house payroll services system from approved timesheets on a bi-weekly basis for check preparation. Pre-audits input data and verifies authenticity of output in payroll and file maintenance.
• Generates General Ledger (GL) interface report using applicable software and other benefit reports on in-house software. Reconciles Employer’s Quarterly Federal Tax Return (Form 941) and other payroll related accounts for GL.
• Prepares check requests for applicable deductions such as unemployment insurance, Workers’ Compensation, city, state, school district, and federal taxes, retirement system, health and disability insurance, life insurance, supplementary employee-funded insurance, child support, garnishment, IRS levy, and any other mandatory and/or voluntary payroll deductions.
• Prepares reports that detail labor distribution, overtime hours worked, paid time off (PTO) taken, etc. Confirms employee leaves balance appropriate.
• Maintains computer reports of employee deductions detailing check requests and/or to support entries regarding employee benefits, including disability, supplementary insurance, life and health insurance payments.
• Analyzes and assists the Executive Director with the ongoing maintenance of employee job descriptions to ensure identification of skills and abilities that are essential, required, and performed on a regular and continuing basis. Consults with supervisors to ascertain duties and works with them to gather information for the creation of descriptions for hires in new staffing positions.
• Assists the Executive Director to interpret, explain, and enforce agency policy matters and federal and state compliance issues such as non-discriminatory hiring methods, disciplinary actions, terminations, FLSA, EEO, ADAAA, GINA, HIPAA, FMLA, etc. and recommends needed changes. Coordinates and participates in diversity and sexual harassment awareness training.
• Assists the Executive Director with recruiting, selecting, evaluating, and developing department and Agency staff. Reviews and acknowledges receipt of applications received for employment so support management in obtaining qualified candidates through evaluation of qualifications and work history.
• Prepares monthly operating subsidy drawdowns, monthly checks run, funds transfers, etc., and maintains general ledgers required for each program in compliance with federal, state, and local requirements.
• Maintains vendor information, verifies that non-incorporated vendors are set up for 1099’s and verifies vendor addresses. Verifies amount to be reported on 1099’s, prints and mails 1099’s to vendors; sends 1096 form to IRS by deadline.
• Pulls Tenant Accounts Receivable (TARS) report & calculates monthly assets, bookkeeping, property management fees. Completes journal entry to record charges to each AMP and management fees.
• Performs tenant accounting functions such as entering and posting cash receipts to tenants’ accounts in a timely and accurate manner, posting (credits/debits), balancing, and reconciling tenant and landlord accounts, ensuring timely updating of system to reflect late rent.
• Assists the Fee Accountant with the financial data schedule for HUD REAC yearly reporting and compliance requirements.
• Assists the Fee Accountant to maintain an efficient internal auditing system to assure integrity in the use of funds, equipment, material, and personnel to safeguard the Agency’s funds and property on a quarterly basis.
• Assists the Fee Accountant to prepare budget documents and budget submissions to HUD and other local agencies as required and is responsible for the control of and adherence to items contained within the budget after approval of the Budget by the BOC.
• Prepares monthly financial statements, balance sheets, and various regular reports to ensure timely flow of information to the Executive Director, BOC, HUD and third-party participants as appropriate regarding the financial condition of the Agency and status of all programs and budgets. Forecasts revenue for the Agency, develops fiscal impact statements, and provides advice on economic development activities.
• Reviews and analyzes financial statements and requests, revises and/or approves reports prepared by staff, creates and develops departmental policies, plans, priorities, goals, and objectives, and controls Agency funds to ensure compliance with applicable federal, state, and local laws and regulations and Agency rules and procedures.
• Confers with the Fee Accountant to ensure accounting and financial systems are maintained in accordance with Generally Accepted Accounting Principles (GAAP) and establishes and maintains appropriate internal controls to ensure compliance with applicable federal, state, and local laws and regulations and Agency rules and procedures.
• Provides management and oversight of the Agency’s computer systems, voice, and data communications networks by working with vendors to identify and evaluate technology needs and provide technical solutions and cost-effective approaches for daily administrative and Agency operations.
• Provides assistance to the Executive Director and support to functional areas, resolves conflicts, complaints and disputes as they arise; assists with brainstorming and strategic planning for Agency initiatives; reviews and assists in all financial related transactions pursued or conducted by the Agency; invest surplus funds; administration of debt; attends various meetings.
• Stays abreast of all changes in the regulatory environment, studies HUD regulations, laws, ordinances and publications, as well as those being considered; attends conferences, training, and meetings; reviews HUD pronouncements, state law changes and local directives to ensure compliance in all areas; comments on any proposed changes that would negatively affect the Agency and ensures timely implementation of new guidance.
• Assists the Executive Director and Fee Accountant to establish policies and procedures, assures that appropriate records are established and maintained in accordance with professional practices and HUD regulations; and ensures reviews are performed as needed to determine if policies and procedures are still valid and controls are still in place; implements new and updated policies and procedures; and communicates changes to staff.

Education and Experience

A bachelor’s degree from an accredited college or university with major coursework in Accounting, Finance, or related field. Three (3) years accounting experience in public housing preferred or an equivalent combination of education and experience.

The Beckley Housing Authority is an Equal Opportunity Employer. This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed. The duties herein are representative of the essential functions of this job.

This job description reflects management’s assignment of functions; however, it does not prescribe or restrict tasks that may be assigned. Nothing in this document restricts management’s right to assign or reassign duties and responsibilities at any time.

The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills, and abilities to perform the job may be considered at the discretion of the Board of Commissioners.

Employment with the Beckley Housing Authority is on an “at-will” basis.

Job Type

Full-time

Pay: $46,042.92 - $55,449.54 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person