Staff Accountant

Job Brief

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The Staff Accountant will support the finance team by performing essential accounting tasks that ensure accurate financial reporting, internal controls, and compliance.

Job Summary

The Staff Accountant will support the finance team by performing essential accounting tasks that ensure accurate financial reporting, internal controls, and compliance. This role requires a detail-oriented professional who will own QuickBooks financial reporting, drive weekly executive reports, and perform critical account reconciliations.

The ideal candidate will help with a variety of daily, weekly, and monthly accounting functions—including accounts receivable, accounts payable, credit card tracking, and bank reconciliations—while serving as a key analytical resource for the Director of Finance.

Key Responsibilities

• Executive & Financial Reporting: Compile, analyze, and present weekly executive reports and performance metrics to Director of Finance and senior management; prepare biweekly profit and lost (P&L) statements, pending sales reports, and job profitability reports by workstream: maintain ownership of QuickBooks reporting features to generate accurate daily, weekly, and monthly financial summaries.
• Account Reconciliations: Perform monthly or biweekly bank, credit card reconciliations along with comprehensive monthly ledger and account reconciliations to ensure ledger integrity, accurate reporting, and timely month-end closing.
• Accounts Receivable & Billing: Act as the primary backup for all workstream billing processes; resolve complex billing issues and customer discrepancies; manage customer payment postings; prepare accounts receivable (AR) aging reports and track outstanding balances and provide monthly collections forecasting.
• Accounts Payable: Act as the primary backup for accounts payable functions, including subcontractor invoicing; maintain flawless records of all transactions with strict documentation compliance.
• Payroll & Tax Compliance: Act as the primary backup for payroll processing; assist with quarterly payroll taxes and support year-end compliance projects, including 1099, W-2, Form 1095 ACA (Affordable Care Act) reporting.
• Corporate Governance & Audits: Assist with annual Secretary of State reports and maintain Certificates of Authority; organize data and prepare documentation to support annual corporate insurance audits.
• Process Improvement: Help develop and implement policies and procedures to enhance internal controls, minimize risk, and streamline financial workflows.
• Audit & Special Projects: Participate in internal and external audits by providing necessary documentation; execute ad-hoc financial projects as required by management.

Qualifications & Requirements

• Experience: 3–5 years of progressive accounting experience (acquired through on-the-job experience or a mix of education and experience).
• Software Proficiency: Strong working knowledge of QuickBooks reporting and financial features is highly preferred. High proficiency with Microsoft Office (Advanced Excel, Word, Outlook, Teams).
• Industry Experience: Experience or structural knowledge of telecom outside plant engineering is a significant plus.
• Platform Experience: Prior experience with Sitetracker and Salesforce platforms is preferred.
• Core Competencies: Advanced problem-solving capabilities, exceptional attention to detail, and a deep understanding of standard accounting and clerical procedures.
• Communication: Excellent written and verbal communication skills, with the ability to provide premium customer service to both internal teams and external vendors.
• Education: High school diploma or equivalent required; a relevant college degree (Accounting, Finance, or Business) is a strong plus.

Physical Requirements

• Must be able to remain in a stationary position for extended periods while consistently organizing, moving, and manipulating documents, office supplies, and business materials.
• Frequent and consistent use of a computer or other technological devices to review, analyze, create, and transmit data and executive-level presentations.

Compensation & Benefits

• Salary Range: $33.00 to $37.00 per hour
• Position Type: Full-time, Hourly / Non-Exempt
• Benefits: Group Medical Plan along with voluntary Dental and Vision plans, 401(k) Savings Plan with a company match.