Administrative & Operations Manager

Organization: Anna Maria Island Turtle Watch (AMITW), a nonprofit dedicated to monitoring and protecting sea turtles and shorebirds on Anna Maria Island in partnership with the community and its visitors.www.islandturtlewatch.com

Job Summary: Oversee the organization's daily administrative and operational functions while providing logistical, communications, and organizational support to the Executive Director, staff, and volunteers.

This is a multi-faceted position encompassing three primary areas:

• Office Administration: Supplies, filing, phones, emails, computer backups, and bookkeeping support.
• Operations: Merchandise, inventory, equipment, maintenance schedules, and event logistics.
• Communications & Outreach: social media, website updates, public inquiries, calendars, and events.

The ideal candidate is self-motivated, resourceful, and capable of independently managing daily responsibilities while anticipating organizational needs.

Primary Responsibilities

• Manage merchandise (shirts, hats, etc.), including ordering, inventory, preparation, and stocking.
• Manage merchandise sales at local stores, farmers markets, and community events.
• Maintain and organize outreach equipment to ensure it is ready for events.
• Manage office supplies and educational materials, including inventory, ordering, and stocking.
• Maintain organized filing systems for both digital and physical documents.
• Perform weekly computer backups.
• Maintain equipment maintenance schedules.
• Answer and direct phone calls and respond to "Contact Us" emails with professionalism and courtesy.
• Coordinate with local stakeholders regarding beach events during sea turtle nesting season.
• Provide administrative and organizational support to the Executive Director and volunteers.
• Document purchases and payments using QuickBooks bookkeeping software, including downloading transactions from Square and PayPal.
• Manage social media posts and responses.
• Maintain the event and outreach calendar and coordinate scheduling.
• Update the organization's website using WordPress.
• Assist with planning and organizing events, including the annual Nesting Season Kickoff and annual Fundraiser.
• Provide team coordination and administrative support to enhance productivity and organizational efficiency.

Preferred Qualifications

• High school diploma required; associate degree or relevant professional experience preferred.
• 3–5 years of experience in office administration, office management, operations coordination, or a similar position.
• Experience managing inventory, purchasing, vendors, and organizational supplies.
• Proficiency with Microsoft Office, Google Workspace, and QuickBooks.
• Experience with social media management and website content updates (Canva and WordPress preferred).
• Familiarity with digital payment platforms such as Square and PayPal.
• Experience coordinating events, schedules, and logistical arrangements.
• Strong written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to independently manage multiple responsibilities and meet deadlines.
• Ability to work effectively with employees, volunteers, vendors, and the public.
• Ability to work in a small, shared office environment.

Additional Desirable Experience

• Previous nonprofit experience.
• Experience supporting an Executive Director or similar leadership team.
• Experience coordinating volunteers.
• Experience with public outreach, education, or community engagement.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Employee discount
• Paid time off

Application Question(s):

• Do you have a valid driver's license and reliable transportation?
• Are you located in Manatee or Sarasota County?

Experience:

• Administrative: 2 years (Preferred)
• Spreadsheet: 1 year (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Holmes Beach, FL 34217 (Required)

Work Location: In person