Accounting Associate (Entry Level)

Job Description

We are seeking a detail-oriented Accounting Associate to support accounts payable and daily cash management for our logistics and warehouse operations. This is an entry-level opportunity for someone who is organized, dependable, and interested in developing their accounting skills.

The Accounting Associate will review invoices, prepare payment information, record receipts and disbursements, and reconcile bank and credit card activity. The ideal candidate is comfortable working with numbers, following up on discrepancies, and handling confidential financial information.

Key Responsibilities

• Review vendor invoices for accuracy, duplicate charges, supporting documentation, and required approvals.
• Enter vendor bills in QuickBooks Online.
• Reconcile vendor statements, track payment due dates, and prepare weekly payment schedules.
• Prepare ACH, wire transfer, and check payment details for authorized approval.
• Follow up on completed, failed, or returned payments.
• Maintain vendor payment records and verify new or updated banking information according to company procedures.
• Record cash receipts and disbursements, apply customer payments, and maintain accurate payment records.
• Monitor bank activity and balances, update cash tracking reports, and flag unusual transactions or funding needs.
• Reconcile bank and credit card accounts, investigate discrepancies, and assist with month-end schedules and reports.
• Communicate with vendors and internal teams regarding invoices, payments, and accounting records.
• Follow company payment approval and confidentiality procedures.

Qualifications

• Recent graduates and candidates with up to two years of relevant experience are welcome to apply.
• Basic bookkeeping knowledge is required.
• Coursework or a degree in accounting, finance, or a related field is preferred.
• Comfortable using Excel or Google Sheets, including basic formulas, sorting, and filtering.
• Experience with QuickBooks Online is preferred.
• Strong attention to detail, organization, and follow-through.
• Ability to manage recurring deadlines and ask questions when discrepancies arise.
• Clear communication skills and discretion when handling financial information.
• Mandarin speaking ability is preferred but not required.

Compensation

$23–$26 per hour, depending on experience and qualifications. Compensation will be reviewed after an initial 90-day introductory period. Any adjustment will depend on performance.

Pay: $23.00 - $26.00 per hour

Benefits:

• Paid sick time
• Paid time off

Work Location: In person