HR Coordinator

Position Description:

The HR Coordinator provides essential support to the HR Manager and department, with a primary focus on administrative functions within the department and recruiting. This role will handle aspects of the recruiting process (screening, sourcing, video screens, scheduling of interviews, assessments, and verbal offers), assist with benefits administration, and reporting.

Additionally, the HR Coordinator will handle various internal and external communications and perform daily clerical and administrative tasks. This individual may have access to confidential employee information. The HR Coordinator role is a mid-level support position.

ASAP provides a full spectrum of benefits, to include medical, dental, vision, life insurance, and 401(k).

Essential Functions

1. Recruitment and Talent Management

• Post internal and external job openings.
• Source, screen, and schedule candidates for open positions.
• Conduct reference checks and order background checks and drug screens for new hires.
• Manage recruitment correspondence and ensure timely follow-up.
• Notify Help Desk and managers once background check/drug screen results are received to initiate equipment orders.
• Send out the Welcome Letter and set up the New Hire Orientation details on all new hires.
• Schedule new hire check-ins (1-week, 60-day) and track IEP completions.

3. Compliance and Documentation

• Maintain accurate and updated Labor Law Posters, notifying impacted employees of any changes.
• Keep HR OneNote and ASAP Intranet updated with current information.
• Ensure compliance with benefits enrollment deadlines and send reminders 60 days before.
• Assist with performance management processes, including communications.
• Assist with Open Enrollment processes, including reports and employee communication.

4. Employee Engagement and Communication

• Schedule and coordinate monthly birthday and anniversary calls.
• Send reminders and announce winners for Cheers for Peers nominations, including gift card distribution.
• Gather and submit content for the company newsletter quarterly.
• Promote a positive organizational culture by facilitating communications, meetings, and announcements.

5. Reporting and General HR Administration

• Assist with data gathering for HR reports as needed.
• Update home pages as needed in system.
• Track and monitor completion of performance management reviews.
• Maintain confidentiality of all employees and organizational information.
• Remain organized, tech-savvy, and adaptable to assist with various HR tasks.Work Environment:

This position is a remote position that performs work from the assigned home location. The job requires dedicated and uninterrupted time identical to the conditions of working in an office environment. Occasionally the remote position located in the state of Maryland may report to the corporate office to attend meetings or team functions, depending on the geographical location to the corporate office.

The content of information received and communicated contains confidential information. While performing the duties of this job, it is the responsibility of this position to make all efforts to secure the clients confidentiality and always protect client information. The remote worker must abide by the Remote Work Policy.

• Pay Range: $23.08 - $25.00/hour.

Education

Bachelor’s degree in human resources or business management a plus.

Qualifications:

• Strong understanding of HR procedures. Minimum of 3 years of HR Coordinator/HR Generalist activities.
• Strong understanding of recruiting processes. Minimum of 3 years of full service, end-to-end recruitment.
• Strong organizational skills with the ability to take initiative and think outside the box.
• Excellent verbal and written communication skills.
• Must be trustworthy and able to handle confidential information responsibly.
• Ability to work well with a professional team, accept feedback and constructive criticism, work well under pressure, and provide self-motivation necessary to accomplish job responsibilities.
• Data analysis, critical thinking, problem solving. Thinks several steps ahead in deciding on best course of action, anticipating likely outcomes.
• Strong tech skills required, including expert in but not limited to Word, Excel, PowerPoint, Outlook.
• Adapts content, style, tone and medium of communication to suit the target audience’s language and level of understanding.
• Takes others’ perspectives into account when communicating, negotiating or presenting arguments.
• Presents written oral and written communications with confidence and clarity.
• Ability to manage competing priorities as needed.