Accounting Controller

Accounting Controller

Join a Growing Team with Unlimited Opportunity

Advantage Fleet, LLC is a growing, multi-division company providing comprehensive fleet maintenance, repair, towing, fabrication, equipment upfitting, and specialized commercial vehicle services throughout West Michigan. Our organization operates multiple departments, each with unique financial, operational, and accounting requirements.

We are seeking an experienced, highly organized, and detail-oriented Accounting Controller to lead and oversee our entire accounting department. This position is responsible for managing all accounting personnel, overseeing daily financial operations, maintaining accurate financial records, implementing internal controls, and ensuring the financial integrity of our organization.

The ideal candidate will be a strong leader with extensive accounting experience, exceptional analytical skills, and the ability to manage multiple financial processes in a fast-paced business environment. This individual must be comfortable holding staff accountable, identifying opportunities for improvement, and working directly with executive leadership to support financial performance and long-term business growth.

What You'll Do

Accounting Department Leadership and Management

• Directly supervise, manage, and oversee all accounting department personnel.
• Establish clear responsibilities, performance expectations, and accountability standards for accounting staff.
• Oversee daily workloads, departmental priorities, and the timely completion of accounting responsibilities.
• Provide training, coaching, development, and ongoing performance evaluations for accounting employees.
• Conduct regular departmental meetings to address performance, process improvements, and operational concerns.
• Develop and implement standardized accounting procedures to improve accuracy, efficiency, and consistency.
• Ensure proper segregation of duties and appropriate checks and balances throughout the accounting department.
• Address employee performance concerns and work with executive leadership and Human Resources on personnel matters.

Financial Reporting and General Ledger Management

• Oversee all general ledger activities and ensure accurate recording of financial transactions.
• Manage monthly, quarterly, and annual financial closing procedures.
• Prepare, review, and analyze financial statements, including income statements, balance sheets, and cash flow reports.
• Ensure financial reports accurately reflect the performance of individual departments and the overall organization.
• Review account reconciliations, journal entries, accruals, and adjusting entries.
• Identify financial discrepancies and ensure timely investigation and resolution.
• Maintain accurate financial records in accordance with Generally Accepted Accounting Principles (GAAP).
• Provide executive leadership with reliable financial information to support operational and strategic decision-making.

Accounts Receivable and Collections Oversight

• Manage and oversee the entire accounts receivable function.
• Ensure customer invoices, payments, credits, and adjustments are processed accurately and promptly.
• Monitor accounts receivable aging reports and collection performance.
• Establish and enforce company credit policies, payment terms, and collection procedures.
• Oversee collection efforts on delinquent customer accounts and escalate significant concerns to executive leadership.
• Monitor customer account balances, credit limits, and outstanding financial obligations.
• Ensure accurate application of customer payments and proper reconciliation of receivable accounts.
• Identify opportunities to improve collections, reduce outstanding receivables, and strengthen company cash flow.

Accounts Payable and Expense Management

• Oversee all accounts payable personnel and processes.
• Ensure vendor invoices are properly reviewed, approved, coded, and entered into the accounting system.
• Manage vendor payment schedules to maintain appropriate cash flow and timely payment obligations.
• Verify the accuracy of vendor statements, credits, purchase orders, and outstanding liabilities.
• Establish controls to prevent duplicate payments, unauthorized purchases, and improper expense allocations.
• Monitor expenditures and ensure compliance with company purchasing policies and approval requirements.
• Work with department managers to identify discrepancies and control unnecessary expenses.

Payroll and Employee Financial Administration

• Oversee payroll accounting processes and ensure accurate and timely payroll processing.
• Verify payroll expenses, commissions, bonuses, deductions, and employee-related liabilities.
• Ensure compliance with applicable payroll tax regulations and wage requirements.
• Coordinate with Human Resources regarding compensation changes, employee benefits, and payroll adjustments.
• Review payroll reconciliations and investigate discrepancies.
• Maintain confidentiality and accuracy of sensitive employee financial information.

Cash Management and Banking

• Monitor company cash flow, banking activity, and available operating funds.
• Oversee bank reconciliations, deposits, transfers, and cash-related accounting activities.
• Assist executive leadership with cash flow projections and working capital management.
• Monitor outstanding checks, electronic payments, credit card activity, and banking discrepancies.
• Establish and maintain financial controls designed to protect company funds and assets.
• Coordinate with financial institutions regarding banking requirements and account management.

Budgeting, Forecasting, and Financial Analysis

• Assist executive leadership with annual budgets, financial forecasts, and departmental financial goals.
• Analyze actual financial performance against established budgets and expectations.
• Identify unfavorable financial trends, unnecessary expenses, and opportunities to improve profitability.
• Prepare financial reports and recommendations that support management decisions.
• Monitor departmental revenue, expenses, gross profit, and overall financial performance.
• Support capital expenditure planning, equipment purchases, and financial projections.
• Provide financial insight into the operational performance of the company's various departments.

Tax Compliance, Audits, and Regulatory Responsibilities

• Coordinate with outside accountants, tax professionals, auditors, and financial advisors.
• Ensure accurate preparation and timely submission of applicable tax filings and financial reports.
• Maintain organized accounting documentation to support audits, reviews, and regulatory requirements.
• Oversee compliance with federal, state, and local financial reporting obligations.
• Ensure appropriate accounting treatment of fixed assets, depreciation, liabilities, and other financial transactions.
• Support insurance audits, financial examinations, and requests from financial institutions.
• Identify potential financial compliance concerns and recommend corrective action.

Accounting Systems and Process Improvement

• Maintain oversight of accounting software and financial reporting systems.
• Ensure accounting processes are properly integrated with the company's business management software.
• Review existing accounting procedures and identify opportunities to improve efficiency and accuracy.
• Implement internal controls that minimize financial risk, errors, and unnecessary expenses.
• Develop standardized processes for financial reporting, account reconciliations, and transaction approvals.
• Work with department managers and administrative personnel to ensure proper accounting procedures are followed.
• Assist with system improvements, software implementation, and financial process automation.

Executive Leadership and Departmental Collaboration

• Work directly with the Chief Financial Officer, Chief Operations Officer, General Manager, and company ownership.
• Provide financial updates, operational insights, and recommendations to executive management.
• Maintain open communication with department managers regarding financial performance and accounting concerns.
• Assist leadership with strategic planning, financial risk management, and business improvement initiatives.
• Ensure financial policies and procedures are consistently followed throughout the organization.
• Serve as the primary point of accountability for the performance, accuracy, and efficiency of the accounting department.

What We're Looking For

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a closely related field, or equivalent relevant professional experience.
• Minimum of 5 years of progressive accounting experience.
• Previous experience supervising or managing an accounting team.
• Strong understanding of general ledger accounting, financial reporting, accounts payable, accounts receivable, and payroll.
• Comprehensive knowledge of GAAP and established accounting principles.
• Experience preparing and analyzing financial statements.
• Strong understanding of budgeting, cash flow management, and financial controls.
• Advanced proficiency with Microsoft Excel and accounting software.
• Exceptional organizational skills and attention to detail.
• Strong leadership, communication, problem-solving, and decision-making abilities.
• Ability to manage competing priorities and meet strict financial deadlines.
• High level of integrity, professionalism, confidentiality, and accountability.

Preferred Experience

• Certified Public Accountant (CPA) or Certified Management Accountant (CMA) designation.
• Previous experience serving as an Accounting Controller, Assistant Controller, Accounting Manager, or similar leadership position.
• Experience managing accounting operations within a multi-department or multi-entity organization.
• Accounting experience within the automotive, commercial truck, fleet service, manufacturing, or transportation industries.
• Familiarity with Procede or similar dealership and fleet management software.
• Experience developing departmental budgets, financial forecasts, and profitability reports.
• Experience overseeing accounting teams with multiple specialized responsibilities.
• Demonstrated success implementing financial controls, improving accounting procedures, and developing accounting personnel.

Working Conditions

• Full-time, on-site leadership position based in Coopersville, Michigan.
• Primarily office-based work within an active commercial fleet service and repair organization.
• Regular interaction with accounting personnel, operational managers, executive leadership, vendors, and outside financial professionals.
• Must be able to manage responsibilities in a fast-paced environment with multiple departments and financial priorities.
• Additional hours may occasionally be necessary during month-end closing, year-end reporting, audits, or other critical financial deadlines.

Physical Requirements

• Ability to perform prolonged periods of computer and office work.
• Ability to sit, stand, walk, and move throughout the office environment as necessary.
• Ability to operate standard office equipment, including computers, printers, and telephones.
• Ability to review detailed financial information and electronic documentation for extended periods.
• Ability to communicate effectively in person, by telephone, and through electronic correspondence.

What Success Looks Like

A successful Accounting Controller at Advantage Fleet will demonstrate:

• Strong Leadership: An organized, accountable, and well-managed accounting department with clear responsibilities and expectations.
• Financial Accuracy: Consistent, reliable, and timely financial records and reporting.
• Operational Efficiency: Accounting processes that are organized, standardized, and completed within established deadlines.
• Accounts Receivable Performance: Effective collections management, reduced delinquent balances, and improved cash flow.
• Expense Accountability: Strong financial controls, accurate expense allocations, and improved oversight of company expenditures.
• Team Development: Accounting personnel who are properly trained, supported, and held accountable for their performance.
• Financial Transparency: Executive leadership receives accurate financial information and meaningful analysis to support business decisions.
• Continuous Improvement: Proactive identification of financial risks, inefficiencies, and opportunities to strengthen company performance.

Growth and Development

Advantage Fleet is committed to the continued development of its leadership team. The Accounting Controller will have the opportunity to help shape the company's accounting operations, establish effective financial procedures, and contribute directly to the organization's continued growth.

This position plays a critical role in building a strong financial foundation for our expanding business. We encourage professional development, continuing education, and the pursuit of relevant accounting and leadership certifications.

Pay: From $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person